Privacy Policy

Effective Date: May 21, 2026
Business Name: Grow With AI Systems
Website: https://growwithaisystems.com
Email: [email protected]

Grow With AI Systems (“Company,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, submit a form, communicate with us, use our services, or interact with AI-powered communication tools we build or manage.

1. Information We Collect

We may collect the following types of information:

Information You Provide Directly

This may include:

• Name

• Email address

• Phone number

• Business name

• Website URL

• Messages submitted through forms, chat, SMS, email, or phone calls

• Appointment details

• Service inquiries

• Billing or payment-related information, when applicable

Information Collected Through AI, Chat, SMS, or Phone Systems

If you interact with one of our AI receptionists, chatbots, SMS systems, or automated communication tools, we may collect:

• Call recordings, where legally permitted

• Call transcripts

• Chat transcripts

• SMS conversation history

• Contact information shared during the conversation

• Appointment requests

• Customer questions or service details

We use this information to respond to inquiries, route messages, book appointments, improve communication workflows, and provide services to our clients.

Information Collected Automatically

When you visit our website, we may automatically collect certain information such as:

• IP address

• Browser type

• Device information

• Pages visited

• Time spent on the website

• Referral source

• Cookies and similar tracking data

We may use analytics tools, advertising pixels, CRM tracking tools, and other similar technologies to understand website performance and improve our marketing.

2. How We Use Your Information

We may use collected information to:

• Respond to inquiries

• Provide AI receptionist, chatbot, SMS, CRM, and automation services

• Book or manage appointments

• Send follow-up messages

• Deliver customer support

• Improve our website, services, and communication systems

• Send marketing messages where permitted

• Process payments

• Maintain business records

• Comply with legal, regulatory, and carrier requirements

• Prevent fraud, abuse, or misuse of our services

3. SMS and Text Messaging Privacy

By providing your phone number and opting in to receive text messages, you consent to receive SMS messages from Grow With AI Systems or from businesses using systems we help operate.

Message frequency may vary. Message and data rates may apply.

You may opt out of SMS messages at any time by replying STOP. You may reply HELP for assistance.

Mobile information, including phone numbers and SMS opt-in consent, will not be sold, rented, or shared with third parties for their own marketing or promotional purposes.

4. How We Share Information

We do not sell your personal information.

We may share information only when necessary with:

• Service providers who help us operate our business

• CRM, phone, SMS, email, analytics, or automation platforms

• Payment processors

• Hosting and technology providers

• Contractors or team members who support our services

• Legal or regulatory authorities when required by law

These providers are only given access to the information necessary to perform their services.

We may also share information if necessary to protect our rights, prevent fraud, enforce agreements, or comply with legal obligations.

5. AI and Automated Communication

Some of our services involve AI-powered communication tools, including AI receptionists, chatbots, SMS assistants, and automated follow-up systems.

These tools may collect, process, and summarize information provided by callers, website visitors, or customers. The purpose is to help businesses respond faster, capture leads, schedule appointments, and improve customer communication.

AI-generated responses may not always be perfect. For sensitive, legal, medical, financial, or emergency matters, users should contact the business or appropriate professional directly.

6. Cookies and Tracking Technologies

We may use cookies, pixels, and similar technologies to:

• Analyze website traffic

• Improve website performance

• Remember user preferences

• Measure advertising effectiveness

• Retarget visitors with relevant ads

You can adjust your browser settings to block or delete cookies. Some website features may not work properly if cookies are disabled.

7. Data Retention

We retain personal information only as long as necessary for business, legal, operational, or service-related purposes.

This may include retaining:

• Contact records

• Call and chat transcripts

• SMS history

• Appointment records

• Billing records

• CRM activity logs

When information is no longer needed, we may delete, anonymize, or securely archive it.

8. Data Security

We use reasonable administrative, technical, and organizational safeguards to protect personal information from unauthorized access, misuse, loss, or disclosure.

However, no method of transmission or storage is completely secure. We cannot guarantee absolute security.

9. Your Privacy Rights

Depending on where you live, you may have rights to:

• Request access to personal information we have about you

• Request correction of inaccurate information

• Request deletion of your information

• Opt out of certain marketing communications

• Opt out of SMS messages

• Ask how your information is used or shared

To make a privacy request, contact us at:

[email protected]

10. Children’s Privacy

Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13.

If we become aware that we have collected information from a child under 13, we will take reasonable steps to delete it.

11. Third-Party Links

Our website or communications may contain links to third-party websites, platforms, or tools.

We are not responsible for the privacy practices, content, or security of third-party websites. We encourage users to review the privacy policies of any third-party websites they visit.

12. Client Data

When we provide AI receptionist, CRM, SMS, automation, or related services to business clients, we may process information on behalf of those clients.

In those cases, the client is responsible for ensuring they have the proper permissions, disclosures, and legal basis to collect and process information from their customers, callers, leads, or website visitors.

We use client data only to provide, maintain, improve, and support the services requested by the client.

13. Marketing Communications

We may send emails, calls, or text messages about our services, offers, updates, or business opportunities where permitted by law.

You can unsubscribe from marketing emails by clicking the unsubscribe link or contacting us directly.

You can opt out of SMS messages by replying STOP.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

When we update the policy, we will revise the “Effective Date” at the top of this page. Continued use of our website or services after changes are posted means you accept the updated policy.

15. Contact Us

Business Name: Grow With AI Systems
Website: https://growwithaisystems.com
Email: [email protected]
Phone: 469-536-5843
Address: 1308 Prairie View Pkwy, Cary, IL 60013
Effective Date: May 21, 2026

Optional Footer for Website Forms

By submitting this form, you agree to be contacted by Grow With AI Systems by phone, email, or text message regarding your inquiry. Message and data rates may apply. Reply STOP to opt out of text messages. Your mobile information and SMS consent will not be sold or shared with third parties for their own marketing purposes.