Terms of Service

Effective Date: May 21, 2026
Business Name: Grow With AI Systems
Website: https://growwithaisystems.com
Email: [email protected]
Mailing Address: 1308 Prairie View Pkwy, Cary, IL - 60013

These Terms of Service (“Terms”) govern your access to and use of the website, services, software, AI tools, communication systems, and related offerings provided by Grow With AI Systems (“Company,” “we,” “our,” or “us”).

By accessing our website, submitting a form, communicating with us, purchasing services, or using any of our systems, you agree to these Terms. If you do not agree, please do not use our website or services.

These Terms should be reviewed by a qualified attorney before being published or used as a binding legal document.

1. Our Services

Grow With AI Systems provides business automation and AI-powered communication services, which may include:

• AI receptionist systems

• Voice AI systems

• Website chatbots

• SMS and text message automation

• CRM setup and automation

• Lead capture and follow-up systems

• Missed-call response systems

• Appointment booking systems

• Review request and review reactivation campaigns

• Database reactivation campaigns

• Workflow automation

• Marketing and customer communication systems

• Related consulting, setup, and support services

We may provide these services directly or through third-party platforms, software providers, phone systems, CRM tools, AI providers, SMS providers, email providers, hosting providers, and other technology partners.

2. Eligibility

You must be at least 18 years old and able to enter into a legally binding agreement to use our services.

If you use our services on behalf of a business, organization, or other entity, you represent that you have authority to bind that entity to these Terms.

3. Client Responsibilities

Clients are responsible for:

• Providing accurate business information

• Supplying approved scripts, offers, service details, pricing, policies, and scheduling rules

• Reviewing and approving AI prompts, call flows, automations, SMS workflows, and customer-facing messages

• Ensuring their business has the legal right to contact leads, customers, and prospects

• Ensuring their own privacy policy, terms, disclosures, and consent language are accurate and compliant

• Responding to customer inquiries, leads, appointments, and notifications generated through our systems

• Maintaining access to required accounts, platforms, calendars, CRMs, phone numbers, and business tools

• Not using our services for illegal, deceptive, abusive, or harmful purposes

We are not responsible for inaccurate responses, missed opportunities, compliance issues, or customer disputes caused by incomplete, outdated, or inaccurate information provided by the client.

4. AI and Automated Communication Disclaimer

Our services may use artificial intelligence, automation, voice agents, chatbots, SMS assistants, and other automated tools.

AI-generated responses may not always be accurate, complete, or appropriate for every situation. Clients are responsible for reviewing, testing, and approving AI systems before using them in live business operations.

Our AI systems are designed to assist with communication, lead capture, appointment booking, and customer support. They are not a substitute for professional judgment, legal advice, medical advice, financial advice, emergency services, or human oversight.

Clients should not rely on AI systems for sensitive, regulated, emergency, legal, medical, financial, or high-risk decisions without proper human review.

5. SMS and Text Messaging Terms

By providing a phone number and opting in to receive text messages, users consent to receive SMS messages from Grow With AI Systems or from businesses using systems we help operate.

Message frequency may vary. Message and data rates may apply.

You can opt out of SMS messages at any time by replying STOP.

For help, reply HELP or contact us at [email protected].

Consent to receive text messages is not a condition of purchasing any goods or services.

Mobile information, including phone numbers and SMS opt-in consent, will not be sold, rented, or shared with third parties for their own marketing or promotional purposes.

SMS programs generally need clear opt-out instructions, customer support contact information, message frequency disclosures, and program identification to support carrier and A2P compliance requirements.

6. Call Recording and Transcripts

Some services may include phone call recording, call transcripts, AI summaries, voicemail handling, or conversation analytics.

Clients are responsible for determining whether call recording is legally permitted in their jurisdiction and for providing any required notices or obtaining any required consent from callers.

Grow With AI Systems may store or process call recordings, transcripts, chat logs, SMS conversations, and related data as necessary to provide services, troubleshoot systems, improve workflows, and support clients.

7. Payment Terms

Clients agree to pay all fees according to the pricing, invoices, proposals, contracts, checkout pages, or written agreements provided by Grow With AI Systems.

Unless otherwise stated in writing:

• Setup fees are due before work begins.

• Monthly service fees are billed in advance.

• Usage-based fees, including SMS, call minutes, AI usage, software fees, or platform costs, may be billed separately.

• Payments are non-refundable once setup, onboarding, development, configuration, or service delivery has begun.

• Late payments may result in paused services, disabled automations, suspended access, or termination of service.

We may use third-party payment processors to collect payments. By submitting payment information, you authorize us or our payment processor to charge the applicable fees.

8. Subscriptions, Cancellations, and Renewals

Some services may be provided on a recurring subscription basis.

Unless otherwise stated in a separate written agreement:

• Monthly subscriptions automatically renew each month.

• Clients are responsible for cancelling before the next billing cycle.

• Cancellation requests must be sent to [email protected].

• Cancellation does not automatically refund fees already paid.

• Services may remain active until the end of the paid billing period unless otherwise determined by us.

• We may cancel or suspend services for non-payment, misuse, abuse, legal concerns, or violation of these Terms.

9. Onboarding, Deployment, and Client Cooperation

Many of our services require active cooperation from the client.

Clients may need to provide:

• Business details

• Service areas

• Pricing information

• Call handling instructions

• Approved scripts

• Calendar access

• CRM access

• Website access

• Phone system access

• Google Business Profile access

• SMS opt-in language

• Brand assets

• Login credentials or administrative permissions

Delays in providing required information, approvals, access, or feedback may delay launch or affect results. We are not responsible for delays, missed launch dates, missed leads, or reduced performance caused by lack of client cooperation, incomplete onboarding, or failure to approve required materials.

10. Third-Party Platforms and Tools

Our services may rely on third-party platforms such as CRM tools, phone providers, SMS providers, AI providers, email platforms, hosting providers, analytics tools, calendar tools, payment processors, and other software services.

We do not control these third-party platforms and are not responsible for:

• Platform downtime

• Software bugs

• API changes

• Pricing changes

• Account suspensions

• Message filtering

• Carrier restrictions

• Deliverability issues

• Data loss caused by third-party providers

• Changes to third-party terms or features

Clients may be required to maintain their own accounts with third-party providers and comply with those providers’ terms.

11. No Guarantee of Results

We work to build systems that help businesses capture missed opportunities, improve speed-to-lead, automate communication, and increase operational efficiency.

However, we do not guarantee:

• A specific number of leads

• A specific number of booked appointments

• A specific amount of revenue

• A specific conversion rate

• A specific ranking, review count, or marketing outcome

• That every call, message, or inquiry will be answered perfectly

• That AI responses will always be accurate or error-free

Business results depend on many factors outside our control, including market demand, offer quality, pricing, customer service, sales follow-up, reputation, ad spend, website traffic, client responsiveness, and business operations.

12. Acceptable Use

You agree not to use our website or services to:

• Violate any law or regulation

• Send spam, unlawful SMS messages, or unauthorized marketing communications

• Harass, abuse, threaten, or defraud others

• Collect personal information without proper consent

• Impersonate another person or business

• Misrepresent products, services, pricing, or offers

• Upload malicious code or interfere with our systems

• Attempt to reverse-engineer, copy, or misuse our systems

• Use our services for adult content, illegal substances, scams, hate speech, fraudulent offers, or other prohibited activity

• Use our services in a way that damages our reputation, systems, partners, or clients

We may suspend or terminate access if we believe a user or client is violating these Terms.

13. Client Content and Data

Clients may provide business information, scripts, customer data, call recordings, leads, contacts, images, logos, brand assets, offers, service descriptions, and other content.

Clients represent that they have the necessary rights, permissions, and consents to provide this content to us and to allow us to use it for service delivery.

Clients retain ownership of their business content and customer data. However, clients grant Grow With AI Systems permission to use, process, display, transmit, and store such content as necessary to provide services.

14. Confidentiality

We may receive confidential business information from clients during the course of providing services.

We will make reasonable efforts to protect confidential information and use it only for legitimate business and service-related purposes.

Confidential information does not include information that:

• Is publicly available

• Was already known to us before disclosure

• Is independently developed without use of the confidential information

• Is required to be disclosed by law

• Is disclosed with the client’s permission

15. Intellectual Property

All materials, systems, workflows, prompts, automations, templates, software configurations, documentation, strategies, designs, copy, processes, and other materials created by Grow With AI Systems remain our intellectual property unless otherwise stated in a written agreement.

Clients may use deliverables we provide for their own internal business purposes after full payment has been received.

Clients may not resell, copy, sublicense, distribute, or provide our systems, prompts, automations, templates, or processes to third parties without written permission.

16. Website Use

The content on our website is provided for general informational and marketing purposes.

You may not:

• Copy or reuse website content without permission

• Attempt to interfere with website functionality

• Use automated scraping or data extraction tools

• Use the website for unlawful or harmful purposes

• Misrepresent your identity when submitting forms or inquiries

We may update, remove, or change website content at any time.

17. Privacy

Your use of our website and services is also governed by our Privacy Policy, available at:

https://growwithaisystems.com

Our Privacy Policy explains how we collect, use, store, and share personal information.

The FTC encourages businesses to clearly communicate privacy and data security practices to consumers and to take reasonable steps to protect personal information.

18. Data Security

We use reasonable administrative, technical, and organizational safeguards to protect information processed through our services.

However, no system is completely secure. We do not guarantee that unauthorized access, hacking, data loss, service interruption, or security breaches will never occur.

Clients are responsible for securing their own accounts, passwords, systems, devices, email accounts, CRM accounts, phone systems, and administrative access.

19. Service Availability

We aim to provide reliable services, but we do not guarantee uninterrupted or error-free operation.

Services may be unavailable due to:

• Maintenance

• Internet outages

• Third-party platform issues

• API failures

• Carrier filtering

• Phone provider issues

• AI provider downtime

• Security incidents

• Force majeure events

• Other issues outside our control

We are not liable for business losses, missed calls, missed messages, missed appointments, lost revenue, or customer dissatisfaction caused by downtime, delays, technical failures, or third-party service interruptions.

20. Limitation of Liability

To the maximum extent permitted by law, Grow With AI Systems will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, lost revenue, lost business opportunities, lost data, reputational harm, or customer disputes.

To the maximum extent permitted by law, our total liability for any claim related to our website or services will not exceed the amount paid by the client to Grow With AI Systems in the three months immediately before the claim arose.

Some jurisdictions do not allow certain limitations of liability, so some of these limitations may not apply to you.

21. Indemnification

You agree to defend, indemnify, and hold harmless Grow With AI Systems, its owners, employees, contractors, partners, vendors, and affiliates from any claims, damages, losses, liabilities, costs, or expenses arising from:

• Your use of our services

• Your violation of these Terms

• Your violation of any law or regulation

• Your failure to obtain proper consent from customers, leads, callers, or contacts

• Your business practices, offers, pricing, claims, or customer service

• Your customer disputes

• Your misuse of AI, SMS, phone, CRM, or automation systems

• Content or data you provide to us

22. Termination

We may suspend or terminate access to our website or services at any time if:

• You violate these Terms

• Payment is overdue

• Required client cooperation is not provided

• We believe your use creates legal, technical, reputational, or security risk

• A third-party platform suspends or restricts related services

• Continuing service is no longer commercially or legally practical

Upon termination, outstanding fees remain due.

23. Changes to These Terms

We may update these Terms from time to time.

When we update the Terms, we will revise the “Effective Date” at the top of this page. Continued use of our website or services after changes are posted means you accept the updated Terms.

Material changes to online terms should be communicated clearly and not applied in a deceptive or unfair way, especially when changes affect previous promises made to users.

24. Governing Law

These Terms are governed by the laws of the State of Illinois, without regard to conflict of law principles.

Any disputes arising from these Terms, our website, or our services will be handled in the state or federal courts located in Illinois, unless otherwise required by law or agreed in writing.

25. Contact Us

For questions about these Terms, contact us at:

Business Name: Grow With AI Systems
Website: https://growwithaisystems.com
Email: [email protected]
Phone: 469-536-5843
Address: 1308 Prairie View Pkwy, Cary, IL 60013
Effective Date: May 21, 2026